Executive Assistant at Maxima Productions Company

Maxima Media Group is a fast-growing integrated media company that specializes in Media, Advertising, Branding, and Marketing through the creation of concepts and content.

We are looking to hire a smart, vibrant and intelligent individual to fill the position of Executive Assistant

 Responsibilities

• Support the MD, to ensure that the company goals and objectives are accomplished and that operations run smoothly.
• Filter emails, highlight urgent correspondence and print attachments.
• Help MD manage output, workflow and office deadlines.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Manage the process of calling for a briefing on behalf of the MD from start to finish to ensure that he is fully prepared for all engagements. 
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of. 
• Work in all departments of the company as assigned by the MD

Requirement

• Min. of First degree in law
• Min of 2 years cognate experience in an administrative or similar role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.