Executive Assistant at Maven Technicals Nigeria Limited

Job Summary

• We are seeking a proactive and highly organized Executive Assistant to support the Managing Director.
• The successful candidate will be responsible for managing a broad range of administrative and executive support tasks, ensuring the MD’s time and priorities are effectively aligned with business objectives.
• This role requires a high level of professionalism, discretion, and a strong understanding of technical or project-based environments.

Key Responsibilities

• Executive Support: Provide high-level administrative assistance to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Project Coordination: Liaise with project managers, engineers, and clients to track project timelines, deliverables, and reports as directed by the MD.
• Meeting Management: Organize and prepare materials for internal and external meetings, take minutes, and follow up on action points.
• Communication & Documentation: Draft and review reports, memos, and communications; ensure accuracy and alignment with the firm’s standards.
• Travel & Logistics: Coordinate complex travel arrangements, site visits, and logistics for the MD and project stakeholders.
• Confidential Records Management: Maintain and safeguard confidential documents including contracts, proposals, and legal agreements.

Qualifications & Requirements

• Bachelor's Degree in Business Administration, Secretarial Administration or related discipline.
• Minimum of 1 – 2 years experience supporting C-level executives, preferably within the engineering, construction, or technical services sector.
• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is an added advantage.
• Ability to understand technical terminology and documentation.
• High level of integrity, confidentiality, and professionalism.

Preferred Attributes:

• Exposure to project-based work environments or engineering project cycles.
• Demonstrated ability to coordinate across teams and work under pressure.
• Problem-solving mindset with keen attention to detail.