Executive Assistant (Management Level) at Ascentech Services Limited

Position Summary

• An Executive Assistant to the Chairman whose responsibilities include enabling and enhancing the effectiveness of the company chairman by providing qualitative management support and representing the executive to others.

Key Outputs / Deliverables

• Support (and sometimes drive and lead) projects and improvement initiatives for the benefit of the Business.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Travel Management: Preparing and collating visits/travel schedules/ dates; flight bookings, prepares as required, reports of visits, processes expense claims for Line Manager only,
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to other Functional Assistants; and following up on results.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive (if and when required). Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Prepares presentations, writes reports, analyses data and other information as would be required from time to time

What Will Make You Successful?

• Graduate and Postgraduate Degree i.e. HND / B.Sc / MBA / M.Sc
• 5-10 years of continuous experience supporting a C-level Executive in a structured environment, preferably in the healthcare sector.
• Exceptional in speaking and writing in English
• Exceptional Listening and communication skills. Ability to follow instructions from your supervisor and your ability to understand those instructions with little or no follow-up. Also, the ability to relate messages or instructions to others.
• Excellent interpersonal/people skills. Ability to work directly and indirectly with others and engage internal/external stakeholders in a manner that represents the brand.
• Great Emotional Intelligence.
• Organizational Skills: Ability to keep the working day in order. Scheduling meetings, travel plans, billing, etc. will all require you to have terrific organizational skills.
• Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or presentations.