Executive Assistant at Lavita Group

Job Description

• The Executive Assistant will work closely with the CEO in developing and executing key strategic initiatives, managing projects, conducting research, delivering strategic objectives and coordinating high-level meetings.
• A Bachelor’s, 3 - 5 years previous experience working as an Executive Assistant to a CEO / Executive Director is a mandatory requirement.

Responsibilities

• To coordinate meeting scheduling, management and commitments preparing required agenda and materials for the Ceo
• Produce reports for the Executive Director as and when required.
• Follow up on action points from meetings on behalf of the Executive Director
• To provide administrative support in the delivery of assignments and initiatives on behalf of the Executive Director’s office as and when required
• Provides a bridge for smooth communication between the office of the Executive Director, senior management teams across businesses; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting communications and responses, reviewing contracts and related business communications for the Executive Director
• Effectively prioritize conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion within defined timelines.

Requirements

• Candidates should possess Bachelor's Degrees with 3 - 5 years relevant work experience.
• Proven experience working in an executive assistant role supporting senior-level executives.
• Excellent written and verbal communication skills in English.
• Strong computer literacy including proficiency in MS Office (Word, Excel PowerPoint), email management tools etc.
• Exceptional organizational skills with keen attention to detail; ability to multitask effectively under pressure while meeting deadlines consistently.
• Discretionary mindset when handling confidential/sensitive information
• Excellent interpersonal skills enabling effective collaboration across all levels within an organization
• Highly professional demeanor demonstrating strong ethical standards
• Ability work independently without significant supervision yet work well within teams when needed.