Executive Assistant at Kloverharris Limited

The Opportunity

We are seeking a highly organized and motivated Executive Assistant to provide exceptional support to our CEO. You will play a critical role in ensuring the smooth operation of the CEO's office and be a trusted confidante, managing their schedule, communications, and projects.

Responsibilities:

• Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
• Anticipate the CEO's needs and proactively manage their workload.
• Prepare agendas, briefing materials, and presentations for meetings.
• Draft correspondence, emails, and reports for the CEO.
• Manage incoming calls, emails, and inquiries, prioritizing and directing them appropriately.
• Organize and maintain the CEO's filing system, both physical and digital.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Oversee office logistics and ensure a smooth workflow for the CEO and executive team.
• Conduct research and compile data to support the CEO's strategic decision-making.
• Manage the CEO's expense reports and ensure adherence to company policies.
• Maintain confidentiality and discretion at all times.
• Stay informed about industry trends and news relevant to the CEO.

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant or a similar role.
• Proven track record of success in a fast-paced, demanding environment.
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail and ability to prioritize multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and project management tools.
• Experience with scheduling software and travel arrangements a plus.
• In-depth knowledge of luxury furniture industry (highly preferred).
• Discretion, professionalism, and a commitment to maintaining confidentiality.
• A passion for luxury design and a keen eye for aesthetics (a plus).