Executive Assistant Intern at Ophel Consult and Enterprise

Position Description:

The Executive Assistant Intern at Ophel Consult plays a crucial role in providing valuable support and assistance to our lead consultant. This internship opportunity offers exposure to the administrative functions and responsibilities associated with supporting high-level professionals. The successful candidate will demonstrate a proactive attitude, strong organizational skills, and an unwavering attention to detail.

Responsibilities:

Calendar and Schedule Management:

• Collaborate with the team to efficiently manage the consultant's calendar by scheduling appointments and coordinating meetings.
• Assist in making travel arrangements, including accommodations and itineraries for business trips.
• Provide support in preparing meetings, reminders, and relevant materials.

Communication and Correspondence:

• Assist in screening and prioritizing incoming calls, emails, and messages, redirecting them as necessary.
• Aid in drafting, editing, and proofreading correspondence, reports, and other documents.
• Support effective communication on behalf of the executive both internally and externally.

Administrative Support:

• Perform general administrative tasks, such as organizing files, records, and documents.
• Assist in preparing meeting agendas, minutes, and following up on action items.
• Contribute to the coordination and organization of events, conferences, or company-wide activities.

Information Management:

• Handle sensitive information with the utmost confidentiality and maintain discretion.
• Conduct research, gather data, and contribute to reports or presentations as required.
• Assist in managing databases, contact lists, and organizational charts.

Project Coordination:

• Aid in planning and coordinating special projects or initiatives.
• Assist in tracking project milestones, deadlines, and deliverables.
• Collaborate with cross-functional teams to support project progress and successful completion.

Relationship Management:

• Foster positive relationships both internally and externally.
• Assist in liaising between the executive and various departments, teams, or clients.
• Provide support to the executive in addressing inquiries or resolving issues.

Requirements:

• Currently enrolled in a relevant degree program or recently graduated.
• Serving corps member without an assigned Place of Primary Assignment (PPA).
• Strong organizational and time management skills.
• Clear and effective written and verbal communication abilities.
• Proficiency in productivity tools, such as the Microsoft Office suite and AI technologies.
• Ability to handle multiple tasks, prioritize effectively, and adapt to changing priorities.
• Demonstrates discretion and respects confidentiality.
• Exceptional attention to detail and a commitment to accuracy.
• Strong problem-solving and decision-making skills.
• Excellent interpersonal skills.
• Flexibility to accommodate the needs of the internship, including working outside regular office hours.

Duration and Compensation:

This is an internship position with a duration of approximately 3 to 6 months, depending on the project's needs and the intern's availability. Ophel Consult provides interns with allowances, performance incentives, and other necessary motivation to support their professional growth and development.

Note: The above job description is intended to outline the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Interns may be assigned other tasks as deemed necessary to meet the organization's needs.