Executive Assistant II at Odixcity Consulting

Job Description

• As an Executive Assistant of the company, you will be the right hand to our executives, providing comprehensive administrative support and contributing to the efficiency and effectiveness of our leadership team
• The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of responsibilities with discretion and professionalism.

Responsibilities
Calendar Management:

• Effectively manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Anticipate scheduling conflicts and proactively resolve them to optimise the executives' time.

Communication:

• Act as a primary point of contact between executives and internal/external stakeholders.
• Manage and prioritise emails, phone calls, and other forms of communication on behalf of the executives.

Travel Coordination:

• Arrange and coordinate complex domestic and international travel itineraries, ensuring cost-effectiveness and meeting the executives' preferences.

Meeting Preparation:

• Prepare meeting agendas, materials, and presentations as needed.
• Attend meetings, take accurate minutes, and distribute them in a timely mannerDocument Management:
• Organise and maintain executive documents, files, and records, ensuring confidentiality and accessibility.

Task Prioritization:

• Assist in prioritising tasks and deadlines, ensuring that the executives are well-prepared for their daily activities.

Event Coordination:

• Assist in planning and coordinating company events, conferences, and executive-level functions.

Problem Solving:

• Act as a problem-solver, addressing issues and challenges before they escalate.

Qualifications

• Bachelor's Degree in a related field.
• Must have 5 years of experience as an executive assistant.
• Candidate must be female for gender balance
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and other relevant software.

Reporting Structure:

• The Executive Assistant will report directly to the CEO, provide support to other team members, fostering collaboration and ensuring the seamless execution of administrative tasks.