Executive Assistant at IBIC Investment Holdings

Job Overview:

• The Executive Assistant plays a pivotal role in supporting the Managing Director (MD) in the day-to-day operations, administrative tasks, and strategic initiatives of the investment-hospitality company.
• This position requires a high level of organizational and communication skills, as well as the ability to work effectively in a fast-paced and dynamic environment.

Responsibilities:

• Administrative Support:
• Manage the MD's calendar, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming emails, calls, and correspondence.
• Prepare and edit documents, reports, and presentations.
• Communication and Coordination:
• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Coordinate and liaise with other departments on behalf of the MD.
• Draft and distribute internal and external communications.
• Information Management:
• Maintain confidentiality of sensitive information.
• Organize and maintain electronic and paper filing systems.
• Conduct research and compile data for various reports and presentations.
• Meeting Preparation and Follow-Up:
• Prepare meeting agendas, materials, and documentation.
• Attend meetings with the MD, take minutes, and distribute action items.
• Follow up on action items and ensure deadlines are met.
• Travel Coordination:
• Arrange travel plans, accommodations, and itineraries for the MD.
• Process travel-related expenses and reimbursements.
• Event Planning:
• Plan and coordinate company events, conferences, and meetings.
• Assist in organizing special events hosted by the MD.
• Strategic Support:
• Provide support in strategic initiatives and special projects.
• Conduct research and prepare reports to support decision-making.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in MS Office Suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information.
• Bachelor's degree in Business Administration, Hospitality, or related field (preferred).

Experience:

• Minimum of 2 years of experience in a similar role.
• Experience in the hospitality or investment industry is an advantage.