Executive Assistant at IAL Nigeria Limited

As an Executive Assistant, you will play a pivotal role in ensuring smooth organization and support in the discharge of the chairman’s itinerary. This position offers a unique opportunity to be part of an exciting and growing industry while working with a team of professional competence.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including calendar management, email correspondence, and travel arrangements.
• Coordinate and schedule meetings, conferences, and appointments, both internally and with clients.
• Respond to inquiries, giving detailed information without any ambiguity.
• Prepare and edit documents, reports, and presentations with a high level of accuracy and attention to detail.
• Conduct research and gather information to support decision-making and project management.
• Assist in organizing and planning travel itineraries and logistics for both the chairman and team members.
• Collating all departmental reports and sharing them with the chairman.
• Perform office duties that include ordering supplies and managing the records database.
• Handle confidential information with utmost discretion and professionalism.
• Filing and retrieving corporate records, documents
• Liaise with internal departments and a few external partners to ensure efficient communication and collaboration.
• Take on ad-hoc tasks and projects as required to support the executive team and the company's goals.

Qualifications:

• A first degree in any social science discipline, Business administration preferably
• Proven experience as a company secretary, an executive assistant or in a similar administrative role, with very similar duties
• Strong written and verbal communication skills are a must.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in MS Word, Excel, PPT, and Outlook. 
• Ability to maintain a high level of professionalism and confidentiality.
• Adaptability and a proactive attitude in a dynamic work environment.
• Ability to think on the feet and take initiative to improve efficiency.
• Exceptional attention to detail and problem-solving abilities.