Executive Assistant at HOP Services Limited

Job Overview

• We are seeking a highly organised, proactive, and tech-savvy Executive Assistant to support executive operations, scheduling, planning, and administrative coordination within a fast-paced work environment.
• The ideal candidate must be intentional, detail-oriented, educated, and capable of managing multiple responsibilities efficiently while staying up to date with modern digital tools and workplace systems.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and reminders.
• Coordinate schedules, follow-ups, and daily operational activities.
• Assist with planning, budgeting, reporting, and administrative tasks.
• Organise digital documents, records, and files using Google Drive and related tools.
• Prepare meeting notes, task updates, and operational summaries when required.
• Support project coordination and ensure timely task execution.
• Maintain effective communication and workflow across teams.
• Use AI tools and digital productivity systems to improve efficiency.
• Monitor timelines and deadlines, and ensure smooth daily operations.
• And other duties as assigned.

Qualifications

• Must be a university graduate with a masters degree.
• Strong computer and administrative skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong knowledge of Google Drive, calendar management, and scheduling tools.
• AI-savvy and familiar with modern productivity tools.
• Excellent organisational and time management abilities.
• Strong written and verbal communication skills.
• Ability to multitask and work independently in a fast-paced environment.
• Professional, focused, and detail-oriented.
• Ability to think proactively and solve problems efficiently.

Preferred Skills: 

Self-Help& Motivational

• Experience with budget planning and operational coordination.
• Familiarity with Notion, Trello, Slack, or related productivity tools is a plus.
• Strong documentation and reporting skills.
• Ability to maintain confidentiality and professionalism at all times.

What You’ll Gain:

• Hands-on experience working closely with executive management.
• Exposure to operations, planning, and strategic coordination.
• Opportunity for professional growth and long-term career development.
• Potential for increased responsibilities and leadership opportunities based on performance.