Executive Assistant at Heckerbella Limited

Job Summary

• We are seeking a highly Organized and Proactive Executive Assistant to support our Chief Executive Officer (CEO).
• The ideal candidate should be detail-oriented, possess excellent communication skills, and have the ability to multitask and prioritize effectively in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, travel coordination, and meeting preparation.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Prepare and edit correspondence, reports, and presentations as needed.
• Coordinate and oversee travel logistics, including booking flights, hotels and ground transportation.
• Scheduling meetings and coordinating events
• Organize and maintain filing systems for electronic and paper documents.
• Prepare agendas and materials for meetings, attend meetings as needed, and take detailed notes. 
• Handle confidential information with discretion and integrity, ensuring compliance with company policies and procedures.
• Support special projects and initiatives as needed, demonstrating flexibility and adaptability.
• Assist with project management tasks, including tracking deadlines and milestones.
• Anticipate the needs of the CEO and proactively address them.
• Any other duties as assigned by the CEO and COS

Requirements

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an executive assistant or similar role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise discretion.
• Flexibility and adaptability to changing priorities.
• Professional demeanor and positive attitude.
• Strong attention to detail and accuracy.