Executive Assistant at Harvesters International

The Executive Assistant to the senior pastor serves as the trusted assistant while providing high level administrative support to the Senior Pastor and the church. You will be responsible for supporting the Senior Pastor, managing the Senior Pastor’s office, and serving as the first point of contact for visitors and guests of the Senior Pastor and the church. This position requires a cheerful, pleasant, and caring Christ-like spirit. A good sense of humor and the ability to effectively work with a diversity of people is essential and report directly to the chief of staff

Job Responsibilities

The Executive Assistant to the Pastor position’s primary responsibilities include but are not limited to the following:

• Manage the Senior Pastor’s calendar for appointments, meetings, and travel.
• Provide administrative support to the Senior Pastor (including correspondence, reports, files, etc.)
• Coordinate and organize daily office activities and operations and direct the workflow within the Senior Pastor’s office, as appropriate to minimize the demands on the Senior Pastor.
• Provide support to the Senior Pastor in the work of assigned committees of the Church Council.
• Provide support to the Senior Pastor in preparation of worship materials for weekly services and special events.
• Provide hospitality support, arrange meals, accommodations, and logistics for meetings, events, guests, and programs hosted by the Senior Pastor.
• Maintain the daily and long-term schedule of activities for the Pastor’s office, including calendar, travel schedule, accommodations and conferences, and provide back-up materials, special arrangements and transportation related to these activities.
• Receive and respond to requests for speaking engagements, telephone inquiries and incoming mail.
• Manage flow of information so that management receives all pertinent information and recommendations from different perspectives.
• Sort and distribute incoming mail and other materials. Maintain paper and electronic files in a confidential manner.
• Monitor and reconcile expenses directly related to the Pastor’s budget.
• Monitor the activities of the Pastor’s reporting staff, including deadlines, leave, travel and ensure consistent customer service delivery in a collaborative and solutions-based capacity to all levels of staff and volunteers.
• Provide support to the Senior Pastor in managing personal appointments and schedule.
• Perform confidential tasks and special projects as needed.
• Perform Other duties as assigned by the Senior Pastor.

Qualification /Requirements

• HND/BSc/MSc/MBA in secretarial studies or any relevant program
• 5-10 years relevance work experience as Executive assistant to high profile individual or in a faith based organization or NGO
• A clear testimony of faith and a vital, personal, and growing relationship with Christian beliefs evidenced by attitude and behavior.
• Embrace and adapt to growth, change, innovation and creativity.
• Must be able to Use appropriate judgment in the areas of discretion, sensitivity and leadership.
• Ability to create positive working relationships with a diverse group of people and volunteers including gender, ethnicity, age, sexual orientation, culture and skill level differences.
• Strong work ethic and commitment to excellence.
• Maintain cooperative, healthy, and motivating relationships with leadership team, colleagues and volunteers.
• Excellent customer service, interpersonal, verbal and written communication skills.
• Proficiency in Microsoft Office Suite – MS- Word, Excel and PowerPoint

Please note – Interested candidates should be willing to align with the following work structure

• Work days - Tuesday, Wednesday, Thursday, Friday & Sunday (Half Day)
• Off days – Mondays & Saturdays
• Net Salary – N280,000 – N380,000 Plus other benefits