Executive Assistant at Guinea Insurance plc

Job Overview

• We are on the hunt for a highly organized, detail-oriented Executive Assistant to support our MD/CEO. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The ideal candidate should have a knack for problem-solving and can juggle multiple priorities at once.

Key Responsibilities;

• Managing the MD’s schedule for both internal and external meetings and events
• Handle critical communications -In addition to handling basic communication-related tasks like answering phones and providing information, the EA to the MD is responsible for coordinating executive outreach and cultivating external relationships through tasks like drafting correspondence, preparing agendas, generating budgets, and other materials for board meetings etc. • Conducting Research and Preparing Report- The EA analyzes industry trends and gather valuable insights to provide the MD with the ammunition they need. Whether it's market analysis, competitor research, or customer feedback, they sift through data and distill it into concise and meaningful report
• Handling Communication on behalf Of The MD- EA diligently screen and filter through the barrage of communication to prioritize what needs the MD's attention and flag anything urgent. EAs keep track of important contacts and ensure that the MD stays connected with key players in the industry. • Keeping records of Corporate Documents and Reports
• Managing confidential information
• Organizing Travel Arrangements & Itineraries
• Manage Office operations and administrative tasks
• Liaising with internal and external stakeholders

Requirement

• First Degree in any discipline
• 3 – 5 years progressive work experience as Executive Assistant to a C- suite Executive.
• Prior work experience in the Insurance Industry is preferred.
• Professional certification in Chartered Institute of Insurance of Nigeria (CIIN) is an added advantage

Key Competence

Communication skills

• Excellent verbal and written communications.
• Active listening
• Emotional Intelligence
• Cultural sensitivity

Time Management and Organization

• Effective Prioritization
• Proactive Planning
• Meeting Deadlines

Technical Skills

• Data Analysis
• Proficiency in Office software
• Digital communication skills
• Social media savvy

Industry-Specific Knowledge

• Product/service knowledge
• In-depth understanding of the Insurance market
• Familiarity with Industry Terminology
• Competitor Awareness Adaptability & Flexibility
• Calm under pressure
• Open-mindedness