Executive Assistant (Growth) at Helium Health

• The Executive Assistant (Growth) will be responsible for providing administrative and executive support, supporting lead generation activities, and handling sensitive assignments involving highly confidential information.
• Sidenote: In response to the question on favorite fruit, select grapes.
• The ideal candidate has experience selling tech products and supporting an executive, with strong organizational, communication, research, analytical, report-writing, and follow-up skills.

Responsibilities
Executive Support:

• Organize meetings, including scheduling, sending reminders, and handling logistics where necessary
• Manage the executive's calendar, including making appointments and prioritizing the most sensitive matters
• Write and edit emails, draft memos, and prepare communications on the executive's behalf
• Take minutes during meetings
• Set up and manage reminders for the executive
• Follow up with people on action items and deliverables
• Proofread and edit business materials

Growth (Lead Generation):

• Identify and research potential clients, partners, and opportunities that fit the business
• Build and maintain prospect lists and track leads in a CRM or spreadsheet
• Send personalized outreach (email, LinkedIn, etc.) on the executive's behalf
• Follow up with prospects and book discovery calls and meetings for the executive
• Prepare briefing notes on prospects before meetings
• Share regular updates on lead activity, response trends, and what's working

Reporting & Analysis:

• Conduct business analysis to gather and interpret data, identify trends, and provide actionable insights
• Prepare reports, presentations, and documentation for executive meetings
• Collaborate with internal teams to gather the data and information needed for analysis and reporting
• Conduct online research when required

Requirements

• 2-4 years of demonstrated administrative and growth support experience
• Experience selling tech products or supporting tech sales, and comfort with outreach and prospecting
• Excellent research, presentation, critical thinking, and analytical skills
• Strong verbal and written communication skills, including professional outreach writing
• Exceptional organizational skills and impeccable attention to detail
• Time management skills and the ability to meet deadlines
• Ability to multitask and work independently
• Problem-solving and decision-making skills
• Proactivity and self-direction
• Excellent interpersonal skills
• Proficiency in Microsoft Office Suite/Google Suite
• Experience with a CRM (e.g., HubSpot, Salesforce, Pipedrive) is an added advantage
• Experience with data visualization and business intelligence tools (e.g., Tableau, Power BI) is an added advantage
• A high level of integrity and discretion in handling confidential information.

Benefits

• This role offers a competitive pay and other benefits and perks.