Executive Assistant at Greensprings School

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented *Personal Assistant/Executive Assistant* to provide comprehensive support to our   executive. The ideal candidate will be a trusted partner, capable of managing both professional and personal tasks with discretion, efficiency, and a positive attitude. This role requires exceptional communication skills, the ability to multitask in a fast-paced environment, and a commitment to ensuring the executive’s time and priorities are optimized.

Key Responsibilities

Administrative Support: 

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.  
• Coordinate and prioritize incoming requests, ensuring the executive’s time is used effectively.  
• Prepare and organize documents, presentations, and reports for meetings and presentations.  
• Handle confidential information with the utmost discretion and professionalism.  
• Act as the primary point of contact between the executive and internal/external stakeholders.  

Communication and Coordination: 

• Draft, proofread, and edit emails, memos, and other correspondence on behalf of the executive.  
• Screen and manage phone calls, emails, and other communications, responding or redirecting as appropriate.  
• Facilitate clear and timely communication across teams and departments.  
• Attend meetings, take minutes, and follow up on action items as needed.  

Project Management: 

• Support the executive in managing key projects, ensuring deadlines are met and deliverables are achieved.  
• Conduct research, compile data, and prepare reports to assist in decision-making.  
• Track and follow up on action items, ensuring progress is made on priority initiatives.  

Qualifications: 

• Education:Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).  

Experience: 

• 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role.  
• Experience supporting C-level executives or high-profile individuals is a plus.  

Skills: 

• Exceptional organizational and time-management skills.  
• Strong written and verbal communication skills.  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools (e.g., Google Workspace, Slack, Trello).  
• Ability to multitask and prioritize effectively in a fast-paced environment.  
• High level of discretion and professionalism when handling confidential information.  
• Proactive problem-solving skills and a “can-do” attitude.  
• Flexibility to adapt to changing priorities and schedules.