Geoplex - The fastest growing indigenous Service Company in Nigeria today was established in June 2002 to provide Oilfield Services to the upstream sector of the fast expanding Oil and Gas industry in Nigeria and the West Africa Coastal region. The Government policies aimed at encouraging and ensuring more participation by competent Nigerians in the upstream...
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As an Executive Assistant, you are required to be highly organised and proactive.
This role requires exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will provide strategic support in ensuring smooth operations and effective time management for the Executive Office.
Key Responsibilities:
Provide comprehensive executive-level administrative support to the Executive office, ensuring seamless day-to-day operations and decision-making support.
Manage the executive's calendars, including scheduling internal/external meetings, prioritising appointments, and resolving scheduling conflicts proactively.
Organise and coordinate all travel logistics (local and international), including visa processing, accommodation, transport, itineraries, and travel expense reports.
Draft, edit, and prepare quality reports, presentations, memos, emails, and correspondence with accuracy and professionalism, as required.
Serve as the primary liaison between the Executive Office and internal departments, clients, partners, and other external stakeholders.
Attend executive and strategic meetings, take clear and accurate minutes, and track deliverables to ensure timely execution of action items.
Maintain and manage confidential records, legal documents, and sensitive company information with utmost discretion and compliance with data protection regulations.
Support in the preparation and execution of board meetings, senior leadership reviews, strategy sessions, and external speaking engagements.
Coordinate and manage logistics for executive engagements, public appearances, investor or regulatory meetings, and company events.
Conduct research and gather information on key topics to support executive decision-making and strategic planning.
Anticipate needs and take initiative in addressing issues before they arise, ensuring the Executive is always well-prepared and informed.
Handle On-demand requests and special projects with professionalism, urgency, and discretion.
Requirements:
Bachelor’s degree in any related Engineering Field.
Minimum of 2 years’ experience supporting C-suite executives or senior management.
Excellent written and verbal communication skills.
Strong organisational and multitasking abilities.
High level of professionalism, integrity, and discretion.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Familiarity with productivity and scheduling tools
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