Executive Assistant at Fosad Consulting

Job Description

• The Executive Assistant will provide a full range of administrative support to the Chairman/CEO.
• Exercising confidentiality, tact and diplomacy. Maintains files, records, and calendars; arranges business travel, coordinates meeting arrangements, and tracks expenses for the Chairman/CEO.
• Participates in the development and implementation of administrative standards, policies and practices for the organization

Essential Duties and Responsibilities

• When the Chairman/CEO chairs meetings: Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings.
• Manage the daily schedule of Chairman/CEO, keeping appointments and meetings on time or changing schedules when necessary.
• Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
• Manage Chairman/CEO with travel arrangements and proactively coordinate the pre-planning of trips with various internal functions.
• Manage Chairman/CEO trip expense reimbursements, and logistics.
• Prepare the travel agendas and necessary contacts, coordinates presentation materials, documents and other necessary preparations.
• Handle confidential information in a professional and discreet manner.
• Anticipate the needs of the Chairman/CEO and act accordingly.
• Other duties as may be assigned.

Qualifications

• Bachelor's Degree or equivalent experience.
• 8-10 years or equivalent work-related experience supporting Executives
• Must have worked for a CEO before and has oil and gas (upstream) company experience.
• S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from external and internal sources, and organize and maintain administrative processes.
• Able to support cross-functional coordination in a fast pace environment.
• Must possess excellent judgment.
• Must have a very professional wardrobe and enjoy supporting the highest level executives
• Will be required to be available during regular business hours and occasional weekends as needed to provide support and assistance to the Chairman/CEO
• Demonstrated ability to handle confidential information appropriately.
• Highly proficient in the following software programs: (Word, /Excel/PowerPoint/Outlook)
• Extensive experience in administrative preparation and coordination of board presentations.
• Excellent written and verbal communication skills
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Ability to demonstrate strong skills in using correct grammar and punctuation.
• Ability to demonstrate strong proofreading and editing skills..
• Professional demeanor and ability to defuse emotional situations in a calm manner.
• S/he handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment.
• Strong interpersonal skills and demeanor with all levels within the organization.
• Proven ability to work independently to achieve accomplishments.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment.