Executive Assistant at Fastizers Food and Confectionery Limited

Job Summary

• We are seeking a highly organized, proactive, and resourceful individual to serve as an Assistant Executive to the Managing Director (MD). The ideal candidate will provide high-level administrative and operational support, ensuring smooth workflow and effective time management for the MD.

Key Responsibilities

Administrative Support:

• Manage the MD’s schedule, including organizing meetings, appointments, and travel arrangements.
• Prepare, edit, and review reports, presentations, and correspondence.
• Maintain and organize confidential documents and files.

Communication and Coordination:

• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Coordinate and follow up on tasks assigned by the MD to ensure timely completion.
• Draft professional emails, memos, and meeting minutes as needed.

Project Management:

• Assist in planning, executing, and monitoring special projects as assigned by the MD.
• Research and provide necessary information or materials to aid decision-making.

Operational Support:

• Collaborate with various departments to ensure alignment with the MD’s goals and objectives.
• Monitor and manage deadlines, ensuring the MD stays informed of priorities.
• Handle ad-hoc tasks and errands as required.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain discretion and handle confidential information.
• A proactive and resourceful attitude with the ability to work independently.

Preferred Skills

• Project management experience.
• Familiarity with industry-specific tools or software.