Executive Assistant at Eye Foundation Hospital

Job Summary

• The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
• The Executive Assistant will interact with all staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with ahigh level of professionalism and confidentiality.
• Expert level written and verbal communication skills, Strong decision-making ability and attention to details are important in this position.

Responsibilities
Progress the vision of assigned startup companies by implementing marketing/business development plans to targeted markets. Responsibilities includes:

• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
• Communicate and handle incoming and outing going electronic communications on behalf of the president
• Assist the CMD /ED with preparation of presentation materials.
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mails as necessary.
• Assist in pipeline/forecast preparation and management.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Arrange travel schedules and reservations as needed, including expenses reimbursement
• Work closely with the CMD/ED to coordinate and launch hardcopy or email campaigns to consultants, clients and potential clients.
• Schedule task and coordinate with various team members
• Administrator for all resources, products, equipment and other shared office services
• Additional duties as assigned by the executive team

Qualifications

• A Bachelor’s Degree, in Business, Administration, or related field preferred.
• Minimum of five year experience in a similar role.

Skills and Competencies:

• Excellent written and verbal communication skills.
• Excellent time management skills; able to prioritize.
• Motivated to take on additional projects and solve problems.
• Comfortable in a fast-paced environment with multiple tasks and projects at hand.
• Able to organize and manage large amounts of files, tasks, schedules, and information.
• Self-directed and able to work without supervision.
• Energetic and eager to tackle new projects and ideas.
• Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed.
• Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.
• Prior experience as executiveassistant, office administrator, or handling administrative responsibilities in a related field.
• Highly organized multitasker who works well in a fast-paced environment.

Computer Savvy Skills:

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars on outlook and google calendar.