Executive Assistant at Elvaridah

Schedule: (Monday to Friday)
Industry: Fitness & Wellness
Work Hours: 8:30am – 6:00pm

About the Company

• We are a fast-growing fitness and wellness company committed to transforming lives through innovative fitness solutions, exceptional customer experiences, and operational excellence.
• As we continue to scale, we are seeking a highly organized, proactive, and strategic Executive Assistant who can serve as a trusted partner to the executive leadership team.
• This is not a traditional administrative role. We are looking for someone who can think strategically, drive execution, coordinate cross-functional initiatives, and ensure priorities are translated into measurable outcomes across the organization.
• The Executive Assistant will serve as the right hand to the executive leadership, providing highlevel strategic, operational, and administrative support.
• The successful candidate will be responsible for managing executive priorities, driving strategic projects, coordinating initiatives across departments, facilitating communication, tracking key deliverables, and ensuring seamless execution of business objectives.
• This role requires exceptional organizational skills, business acumen, discretion, strong project management capabilities, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities
Executive Support:

• Manage the executive's calendar, appointments, travel arrangements, and daily priorities.
• Prepare meeting agendas, presentations, reports, briefing notes, and executive correspondence.
• Screen communications, prioritize requests, and ensure timely follow-up on critical matters.
• Act as a trusted liaison between the executive and internal/external stakeholders.
• Anticipate executive needs and proactively resolve scheduling or operational challenges.

Strategic Project Management:

• Support the planning, execution, and monitoring of strategic business initiatives.
• Coordinate cross-functional projects from inception through completion, ensuring timelines and deliverables are achieved.
• Track project milestones, identify bottlenecks, and escalate issues where necessary.
• Develop project trackers, dashboards, and status reports for executive review.
• Conduct research, gather data, and prepare recommendations to support executive decision-making.

Cross-Functional Coordination:

• Coordinate activities across departments including Operations, Marketing, Sales, Customer Experience, Finance, HR, and Fitness Operations.
• Ensure alignment of departmental priorities with organizational objectives.
• Follow up with department heads on action items and key deliverables.
• Facilitate communication between teams to improve collaboration and accountability.
• Monitor execution of strategic initiatives and ensure timely completion.

Priority & Performance Management:

• Maintain an executive action tracker and monitor progress on high-priority initiatives.
• Assist in setting organizational priorities and ensuring effective execution.
• Track KPIs, operational metrics, and departmental performance indicators.
• Prepare executive reports highlighting progress, risks, and recommendations.
• Ensure accountability by following up on commitments made during meetings.

Meeting & Communication Management:

• Coordinate executive meetings, leadership meetings, and strategy sessions.
• Take accurate meeting minutes and distribute actionable follow-up items.
• Monitor completion of assigned action points across teams.
• Draft professional emails, presentations, business documents, and executive communications.
• Maintain confidentiality of sensitive company information.

Business Operations Support:

• Assist in improving internal processes and operational efficiency.
• Coordinate special projects and business initiatives as assigned.
• Maintain organized documentation and records for strategic initiatives.
• Support budgeting, vendor coordination, procurement, and administrative tasks where necessary.
• Perform other duties that contribute to the achievement of organizational goals.

Requirements

• Bachelor's Degree in Business Administration, Management, Project Management, Economics, or a related discipline.
• Minimum of 3-5 years' experience as an Executive Assistant, Chief of Staff, Project Coordinator, Operations Coordinator, or similar strategic support role.
• Experience supporting C-suite executives or senior leadership is highly preferred.
• Experience working in a fast-paced startup, fitness, hospitality, healthcare, retail, or service-oriented environment is an advantage. Required Skills & Competencies
• Excellent project management and execution skills.  Strong organizational and time management abilities.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Strong business and commercial acumen.
• High attention to detail with excellent problem-solving skills.
• Ability to influence and coordinate cross-functional teams without direct authority.
• Strong analytical and critical thinking abilities.
• Excellent stakeholder management and interpersonal skills.
• Ability to work independently with minimal supervision.
• High level of professionalism, integrity, and discretion.
• Strong decision-making and prioritization skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.

Ideal Candidate Profile:

• The ideal candidate is proactive, highly organized, and execution-driven.
• They possess exceptional emotional intelligence, communicate confidently with stakeholders at all levels, and excel at bringing structure to fast-moving environments.
• They can anticipate needs before they arise, coordinate multiple teams simultaneously, and ensure strategic priorities are executed effectively.
• This individual thrives under pressure, exercises sound judgment, maintains absolute confidentiality, and serves as a dependable partner to executive leadership.