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  • Posted: Sep 7, 2021
    Deadline: Sep 12, 2021
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  • DynamicPlus Advisory is a professional consultancy that provides strategic and cost effective business solutions to start-ups as well as small and medium sized businesses by Studying their businesses, understanding their individual needs, and providing them with the necessary customized solutions to their Human Resources needs. DynamicPlus was born out of...
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    Executive Assistant

    Overview

    • The Executive Assistant is a key position and provides overall support to the MD in managing his activities, reducing his administrative tasks and managing his time more effectively.
    • The support provided will include organization, scheduling, correspondence, travel and expenses, human resources and meetings.
    • The individual takes responsibility and ownership of office organization, project management, deadline compliance and important documents and filing.

    Key Responsibilities
    Organization:

    • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
    • Maintains executive's diary, managing appointments by planning and scheduling meetings, conferences and travel.
    • Perform reception duties such as answering phones where necessary
    • Manages MD email account, where necessary.

    Meeting Management:

    • Organise and schedule meetings.
    • Welcomes guests and customers by greeting them, in person or on the telephone, specific to MD’s list.
    • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
    • Manage projects and follow-up with team members where required

    Information Management and Filing:

    • Maintains confidence and protects operations by keeping information confidential.
    • Prepares reports by collecting and analyzing information; carries out effective research on specific projects where needed and instructed.
    • Secures information by completing data base backups.
    • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
    • Maintain electronic filing system, ensuring processes and software are up to date and in working order
    • Prepare and deliver regular monthly reports, as instructed.

    Travel:

    • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members.
    • Handles all hotel bookings for external business visitors, where needed.
    • Manages all immigration related matters for personal travel for MD and his family, including visa applications.

    Qualifications, Desired Skills and Experience

    • B.Sc Degree
    • Proven experience as an executive assistant or other relevant administrative support experience with a minimum of 4 years experience
    • In-depth understanding of entire MS Office suite, including Excel, Word, Powerpoint and Outlook.
    • Ability to organize a daily workload by priorities.
    • Must be able to meet deadlines in a fast-paced quickly changing environment.
    • A proactive approach to problem-solving with strong decision-making skills.
    • Professional level verbal and written communications skills.
    • Smart in appearance, represents management in the best light.
    • Knowledge of shorthand.

    Method of Application

    Interested and qualified candidates should send their CV in MS Word or PDF to: [email protected] using the Job Title as the subject of the email.

    Note: Only shortlisted candidates will be contacted.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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