Executive Assistant at Domeo Resources International (DRI)

Reports To: The Chairman

Main Function

The main function of this job role is to perform a variety of administrative tasks and support the company’s Chairman and Senior-level managers. The job holder will contribute to the efficiency of the business by providing personalised and timely support to executive members as well as conduct extensive research as assigned.

Role Responsibilities

• Format information for internal and external communication – memos, emails, presentations, reports etc.
• Manage the Chairman’s calendar and set up meetings
• Take minutes during meetings and disseminate to relevant parties accordingly
• Represent the Chairman in calls and meetings when unavailable
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Make travel and accommodation arrangements
• Prepare weekly, monthly and quarterly reports
• Perform the duties of an office manager by keeping up with office supplies, inventory etc.
• Screen and direct phone calls and distribute correspondence
• Professionally organize and maintain the office filing system
• Act as a gatekeeper, making decisions about who gets access to the Chairman and what information the Chairman receives
• Review print and online resources to gather information
• Conduct research and prepare research reports that influence company policy and products development
• Conduct statistical analysis of data sets
• Perform other duties as assigned     

Competencies/Skills

• Excellent MS Office knowledge
• High level of discretion and confidentiality
• Adept attention to details
• Outstanding organisational and time management skills
• Familiarity with office gadgets and applications (e.g. copy machines and e-calendars)
• Excellent verbal and written communications skills
• Exceptional interpersonal and presentation skills

Behavioural Qualities/Other Competences

• Resourcefulness
• Personal integrity and high ethical standards
• Adaptive, flexible and inquisitive to stay abreast of emerging trends
• Qualifications/Experience
• A degree in Biological Sciences.
• Minimum of 1 year professional experience.

Only shortlisted candidates will be contacted.