Executive Assistant at Co-Creation Hub (CcHUB) Nigeria

Job Description

• The Executive Assistant will be focused on providing dedicated support to the Chief Executive Officer on internal management support functions, including but not limited to, building a work schedule for maximum productivity, planning and attending meetings with the CEO and other management staff as required, preparing management and operational reports and managing internal projects.
• This role will report directly to the CEO. As such, will have a high degree of gravitas, but also the mental flexibility and relational intelligence needed to interact with both management-level members of staff and the rest of the team.

Key Responsibilities
Executive Support:

• Plans, coordinates and ensures the CEO’s schedule is followed and respected.
• Creating win-win situations for access to the CEO's time and office; determining the appropriate course of action or response at all times.
• Communicates directly, and on behalf of the CEO with internal and external stakeholders on matters related to the CEO's activities.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
• Provides a bridge for smooth communication between the CEO's office and internal units; demonstrating leadership to maintaining credibility, trust, and support with management staff.
• Works closely and effectively with the CEO to keep him informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Senior Management Liaison and Support:

• Serves as the CEO's administrative liaison to directors, unit heads, and practice leads.
• Facilitates travel plans and assists with lodging, and meal planning as needed.
• Maintains discretion and confidentiality in relationships with all management members.
• Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Participates as an adjunct member of the Executive Team including scheduling and attending designated meetings.
• Assists in coordinating the agenda of senior management team meetings

Communications, Partnership, and Outreach:

• Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general
• Edits and completes first drafts for written communications to external stakeholders

Qualifications

• Bachelor’s Level or equivalent in Business Management or a related field
• 3 - 5 cognate years’ of executive assistant/administrative experience
• Exceptional writing,  presentation, and verbal communication skills
• Strong problem solving, listening and learning skills, and proactive/analytical thinking
• Good reporting and negotiating skills
• Advanced knowledge of excellent organizational skills with attention to detail
• Tactful and diplomatic with great interpersonal skills
• Excellent team player with project prioritization abilities

Knowledge of:

• Calendar Management
• Microsoft Office applications and Google Suite packages
• Project Management

What We Offer

• Paid time off
• Healthcare coverage
• A highly collaborative team environment that will support your professional and personal growth
• Work alongside great talent.
• A culture of learning and innovation.
• Opportunities for career growth and training.
• Interaction with industry leaders and forward-thinking people.
• A chance to make a social difference.
• Overall fun company.