Executive Assistant - CEO at Stresert Services Limited

Our client, who is an indigenous building and civil engineering construction company, is looking to hire an Executive Assistant  to the CEO

Location: Lagos Island

Department: Executive Office

Summary

Responsible for providing professional and high-level administrative support to the CEO and teams reporting to him by performing a wide variety of reliable, analytical, and administrative duties to ensure cross-organizational coherence and effectiveness.

Duties and Responsibilities

• Manage executive schedule and act as a liaison for the executive team
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
• Manage tender document administration
• Review and liaise with the legal team on all legal issues
• Handle confidential information; organize and maintain files
• Manage the information flow to the CEO– this will involve gathering and distributing information to the business and various stakeholders, acting as the first point of contact for internal and external requests
• Demonstrate business acumen and critical/creative thinking to anticipate internal and external stakeholder needs and requests
• Manage the CEO’s work schedule/diary, including calendar and emails
• Coordinate meetings and organize corporate/executive events
• Making and booking travel arrangements nationally and internationally
• Conduct general administrative duties such as mailing, scanning, correspondence, meeting minutes, conducting and responding to calls, in addition to managing confidential materials
• Other ad hoc duties as requested

Knowledge and Skills

• Strong creative and analytical thinking.
• Administrative and Organizational Skills.
• Information Management Skills
• Highly motivated, organized, enthusiastic and energetic professional with strong attention to detail and a sense of urgency to get the job done.
• Ability to accurately handle a high volume of tasks and prioritize workload in a fast-paced environment.
• Outstanding communication skills – both written and verbal

Educational Qualifications and Requirements

• Bachelor’s degree in Business Administration or related field
• 3 - 5 years relevant work experience
• Strong knowledge of Microsoft Office suite: Outlook, Excel and Word, in addition to corporate level enterprise tools, such as Smart sheet.

Proximity to location is highly advantageous