Executive Assistant at Bureau Veritas

Description

• As we continue to develop our activities, we are delighted to offer a unique opportunity to join our organization as an Executive Assistant to our Marine & Offshore Country Manager. The position is located in Port Harcourt, Nigeria

Responsibilities

• Being the point of contact for general communications with the DM.
• Answering calls and routing them to the right person.
• In coordination with the travel agency, making travel arrangement for M&O team, including visa when necessary.
• Planning and scheduling meetings.
• Recording minutes of meeting, when required.
• Researching and organizing data to present to the management
• Compiling expense reports.
• Handling memos, reports, invoices, and related documents, including sensitive information.
• Screening visitors and deciding if they should be allowed to meet with the management
• Going through the incoming documents (memos, invoices, email) and redistributing them.
• Office duties such as sourcing office supplies and handling the filing system.
• Providing complete administrative support
• In coordination with the communication department in HO and the RBDM Marine, develop or share the different communication campaign
• Any other task required by the District Manager

Requirements
Common Competencies:

• Customer Focus: Have insight, ambition, and expertise to deliver top-notch service, understanding the needs of internal and external stakeholders and providing focused, expertized based services.
• Team Building: Ability to build and manage powerful and efficient teams; effective in conflict resolution; shares successes and failures with the team
• Inspiring Communication: Setting vision, lead, inspire and motivate people through effective communication, towards achieving a common goal.