Executive Assistant at Buckler Ordnance Systems Limited

Position Overview:

The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth functioning of day-to-day operations. The role requires exceptional organizational skills, the ability to handle confidential information, and proactive problem-solving capabilities. You will act as the first point of contact for internal and external stakeholders and play a key role in managing communication, schedules, and project coordination.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Serve as the gatekeeper for executives, managing communications and prioritizing requests.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize internal and external meetings, including preparing agendas and materials, and taking minutes.
• Assist in the preparation of budgets, expense reports, and financial documents.
• Liaise with various departments, clients, and external partners on behalf of the executives.
• Conduct research, gather data, and compile reports to assist with decision-making.
• Handle confidential information with discretion and ensure data security protocols are maintained.
• Manage special projects and initiatives as assigned by executives, ensuring timely completion.
• Coordinate logistics for executive travel and events, including itineraries, accommodations, and transportation.

Qualifications:

• Minimum of 2 years experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Ability to maintain confidentiality and manage sensitive information.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team, demonstrating initiative and flexibility.
• Experience in defense, manufacturing, or related industries is a plus but not required.