Executive Assistant at British American Tobacco

Seniority Level: Executive
Function: General Management
Reports to: Area Director & Human Resources Director, West & Central Africa
Reporting Level: Internal

Details

• BAT is evolving at pace - truly like no other organisation.
• To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

Role Positioning and Objectives:

• The role is responsible for providing comprehensive and proactive support to the Area Director & HR Director on a wide range of complex tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities in order to improve efficiency.
• This role will also be responsible for executing defined work projects of moderate complexity).

What You Will Be Accountable For

• Manage the work schedule (calendars, visits and work plans) and correspondence for the Area and HR Director to ensure optimal use of time and resources
• Develop and implement complex presentations, reports, memos and other analysis and communication materials for internal and external use using the Microsoft Office suite (Word, Excel & PowerPoint)
• Co-ordinate meetings and engagements for the Top team within the area
• Responsible for organizing extensive global travel arrangements for Area and HR Director and other Regional visitors - transportation, hotels and visas in place
• Perform routine transactions such as cash advance, expense statements & retirements as required
• Organizing conferences (local and global), workshops and team-build events
• Effectively interface with other Top Team Members and their PAs to achieve targets
• Effective relationship with and Role Model to PAs within BAT and in other companies
• Identify areas for improvement and execute plans as required

Can this be Your Future Role?

• Can you multitask, prioritise and organise like a pro?

Essential Experience, Skills and Knowledge

• BSc / BA Degree
• Previous working experience in a similar role, in a leading corporate organisation is an advantage
• Great MS Office skills (Word, PowerPoint, Excel) and ability to prepare complex reports
• Proactive “can do” work ethic - flexible approach to working
• Excellent organizing and prioritizing skills
• Great communication (verbal and written) and interpersonal skills, with an assertive attitude
• Self-starter, keen and confident to use own initiative
• Ability to establish priorities, maintain confidentiality and work under pressure
• Good numerical skills to work with financial systems and resolve queries.

Beneficial

• Possibility to grow in the role
• Access to learning and development opportunities
• Competitive package.