Executive Assistant at Bave Design Studio

Key Responsibilities

Executive & Administrative Support

• Manage the Founder’s calendar, meetings, and client consultations.
• Organize daily priorities and help structure the Founder’s workweek.
• Handle email and message follow-ups professionally and promptly.
• Act as a gatekeeper — helping the Founder focus on high-value work.

Immigration Case & Client Coordination

• Track EB-1 and EB-2 case stages using structured checklists.
• Follow up with clients for documents, updates, and outstanding requirements.
• Organize client files, evidence folders, drafts, and communication records.
• Maintain clear status updates so nothing is missed or delayed.

Operations & Growth Support

• Help build simple systems and workflows for a growing business.
• Maintain organized digital filing systems with strict confidentiality.
• Assist with onboarding new clients and maintaining accurate records.
• Support process improvement as the business expands.

Technology & Tools

• Use productivity tools such as:
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Task & project tools (Notion, ClickUp, Trello, Asana, etc.)
• Use AI tools (e.g., ChatGPT, document summarization, workflow support) to improve efficiency.
• Comfortable learning new tools quickly as the business evolves.

RequirementsExperience

• Minimum of 3–6 years’ experience as an Executive Assistant, Immigration Assistant, Legal/Admin Assistant, or Operations Manager.
• Experience with immigration services, visa processing, or documentation-heavy work is a strong advantage.

Skills & Attributes

• Excellent written and spoken English.
• Highly organized, detail-oriented, and deadline-focused.
• Strong sense of confidentiality and discretion.
• Proactive — does not wait to be told what to do.
• Comfortable working remotely but responsive and accountable.
• Able to grow with a small business and take ownership.