Executive Assistant at B. Adedipe Associates Limited (BAA)

Job Objective:

• The Executive Assistant to the Managing Director will act as a strategic partner to the MD, providing high-level executive support in a fast-paced publishing and printing environment. This role requires exceptional organizational, communication, and leadership skills to manage complex projects, facilitate decision-making, and drive operational efficiency across the organization.

Job Duties & Responsibilities:

• Serve as the primary point of contact for the Managing Director, managing internal and external communications with discretion and professionalism.
• Oversee the Managing Director’s calendar, ensuring alignment with strategic priorities, meetings, and industry events.
• Prepare, review, and coordinate executive-level reports, presentations, and board materials.
• Facilitate cross-departmental coordination to drive initiatives, publishing schedules, and key projects.
• Support strategic planning by conducting research, preparing briefings, and tracking key performance indicators.
• Organize board meetings, executive retreats, and client or stakeholder engagements, including agenda preparation, documentation, and follow-up on action items.
• Manage confidential information, contracts, and sensitive company matters with utmost discretion.
• Handle high-level travel arrangements, itineraries, and logistics for domestic and international engagements.
• Lead or support special projects, process improvements, and initiatives that enhance executive office efficiency.
• Anticipate executive needs and proactively solve problems before they arise.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, Communications, or related field; MBA or professional certification is an advantage.
• 5–7 years’ experience supporting C-suite executives. Experience in publishing, printing, or related industries is an added advantage.
• Exceptional written and verbal communication skills; ability to engage confidently with senior stakeholders.
• Strong strategic thinking, project management, and organizational abilities.
• High proficiency in Microsoft Office Suite, collaboration, and project management tools.
• Ability to maintain confidentiality and exercise judgment in high-stakes situations.
• Knowledge of publishing, printing, or creative production workflows is preferred.
• Strong interpersonal skills and emotional intelligence to navigate executive-level relationships.
• Detail-oriented, professional, and highly ethical.