Executive Assistant at AnneMarthas Global Services Limited

Responsibilities

• Provide secretarial and administrative support services to the CEO.
• Act as custodian of sensitive matters and information relating to peculiar issues within the CEOs office.
• Examine documents for the CEOs review to ensure quality control and compliance with companys procedures and policies.
• Monitor and manage the CEOs internal and external correspondence.
• Develop corporate communication materials for the Company.
• Obtain weekly/monthly activity reports from departmental team leads and collate for the CEOs review.
• Process requisitions for the CEOs office.
• Provide assistance to the CEO in preparation of reports and presentations.
• Perform quality control checks on assigned CEOs presentations to ensure proper formatting and elimination of errors.
• Respond to client queries and request on non-technical issues and escalate as required to the relevant personnel.
• Develop and maintain an efficient documentation and filing (electronic and hardware) process.
• Document minutes of CEOs meetings and produce memos of such for review. Ensure and coordinate relevant and adequate logistics for the CEO and other events connected to the CEOs office.
• Handle/supervise travel and other logistics arrangement for the CEO.
• Process official expenditures and claims for the CEO.
• Help the CEO manage workflow and office deadlines.
• Take and relay accurate and timely messages from telephone calls and respond to queries on behalf of the CEO where necessary
• Liaise with relevant individuals, external organizations, etc to arrange meetings and prepare agendas for the CEO.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Communication and interpersonal skills
• Ability to conduct research and create reports or presentations
• Ability to handle sensitive information with discretion and confidentiality
• Basic computer and office equipment skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail oriented.
• Excellent analytical and problem-solving skills.