Executive Assistant at Anadach Consulting

Job Description

• We are seeking an experienced Executive Assistant to provide high-level administrative support. The successful candidate will play a crucial role in ensuring the smooth operation of the office and assist in managing the daily activities and responsibilities of our client.
• The Executive Assistant will need to possess excellent organizational skills, exceptional attention to detail, and the ability to handle confidential information with discretion.

Duties and Responsibilities

• Provide comprehensive administrative support, including managing the schedule, arranging appointments, and coordinating meetings and conferences.
• Perform general administrative tasks, such as managing office supplies, coordinating office maintenance, and processing expenses.
• Act as the primary point of contact between the office and internal and external stakeholders, senior executives, and the public.
• Prepare and review correspondence, reports, and presentations ensuring accuracy and adherence to established guidelines.
• Conduct thorough research and gather information to support in making informed decisions and responding to inquiries.
• Coordinate and maintain the official records, documents, and files, ensuring their confidentiality and accessibility when required.
• Assist in organizing official events and functions, including logistics, invitations, and protocol requirements.
• Manage travel arrangements, accommodations, and itineraries as well as accompanying delegation.
• Monitor and prioritize incoming communications, including emails, letters, and phone calls, and draft responses when necessary.
• Prepare briefing materials and provide timely updates on relevant issues, policy matters, and upcoming events.
• Liaise with other departments, and agencies to facilitate collaboration and information exchange.

Qualifications and Requirements

• Bachelor's Degree in a relevant field or equivalent experience.
• Proven experience as an Executive Assistant, preferably supporting high-level executives with 2-4 years of experience.

Skills and Competencies:

• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills
• Good presentation and reporting skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to handle sensitive and confidential information with utmost discretion and professionalism.
• Proficient in using Microsoft Office Suite and other relevant software applications.
• Strong interpersonal skills
• Flexibility and adaptability to changing priorities and requirements.
• Fluency in written and spoken English