Executive Assistant/ Admin at Tenstrings Music Institute

The Executive Assistant and Admin will provide comprehensive administrative support to senior executives and assist with day-to-day office operations. The role requires exceptional organizational skills, the ability to prioritize tasks efficiently, and maintain confidentiality in handling sensitive information. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills.

Key Responsibilities:

• Assist senior executives in managing calendars, scheduling meetings, and coordinating appointments.
• Organize and maintain executive files, documents, and records.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Coordinate travel arrangements and accommodations for executive team members.
• Act as a primary point of contact for internal and external clients.
• Assist with meeting preparations, take meeting minutes, and follow up on action items.
• Provide general administrative support, such as answering phone calls, responding to emails, and handling correspondence.
• Assist with office management tasks, including managing supplies, organizing office events, and maintaining office efficiency.

Requirements:

• Proven experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office suite and office management software.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• High attention to detail and accuracy in all tasks.
• Strong interpersonal skills and the ability to work effectively in a team environment.
• Flexibility and adaptability to handle changing priorities and work under pressure