Executive Assistant at Abodes Lagos

Job Description

• We are seeking a highly motivated and organised Executive Assistant to the CEO who will play a pivotal role in supporting the CEO and contributing to the overall success of our organisation.
• The Executive Assistant will be a key support to the CEO, actively involved in strategic business initiatives, and will ensure the seamless operation of the CEO's office in their absence or through delegation.

Responsibilities
Executive Support:

• Act as the primary point of contact for the CEO, managing their calendar, appointments, and communications.
• Prepare and edit correspondence, reports, and presentations on behalf of the CEO.
• Arrange and coordinate travel itineraries, meetings, and events.
• Handle sales, marketing and client communication on behalf of the CEO and Company.
• Handle sensitive and confidential information with the utmost discretion.

Property Management Support:

• Assist in overseeing property management tasks, including client communications, lease agreements, and property inspections.
• Collaborate with property managers or house masters to ensure the smooth operation of the apartments, including booking coordination and guest communications.
• Monitor property maintenance and repair requests, ensuring prompt resolution.

Administrative Support:

• Manage administrative tasks, including filing and record-keeping.
• Maintain and update contact lists, databases, and organisational systems.
• Handle calls and inquiries and/or direct them to the appropriate parties.

Business Development Initiatives:

• Collaborate with the CEO to develop and execute strategic business development plans.
• Conduct research and analysis to identify growth opportunities, market trends, and potential partnerships within the industry.
• Assist in the preparation of proposals, contracts, and presentations for property management ventures.
• Provide input and insights to the CEO on strategic decision-making.
• Continuously seek opportunities to streamline processes and improve efficiency within the organisation.

Delegation and Decision-Making:

• Act as a liaison between the CEO and other employees within the company, ensuring timely follow-up on tasks and projects.
• Handle routine matters in the CEO's absence and make decisions on their behalf when necessary.
• Prioritise and manage multiple projects simultaneously, following through to completion.

Meeting Coordination:

• Coordinate and organise meetings.
• Prepare agendas, take meeting minutes, and track action items.
• Ensure the CEO is well-prepared for meetings with all necessary materials and information.

Requirements

• Bachelor's Degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Executive Assistant or in a similar role
• Prior exposure to property management activities is an added advantage
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and handle multiple tasks with precision.
• Discretion and confidentiality in handling sensitive information.
• Strategic thinking and a proactive approach to problem-solving.
• Excellent interpersonal skills.

Salary
N80,000 - N100,000 / month.

Benefits:

• Competitive salary
• Hybrid Work Structure
• Opportunities for growth within the company.