Executive Assistant at See Sight Tours

Why this role exists

We run multiple high-impact ventures and strategic initiatives. To keep momentum, We need a partner who can drive projects from idea to outcome, protect my calendar, and ensure follow-through across stakeholders. If you thrive in ambiguous environments and love turning vision into shipped deliverables, you will feel at home here.

Core responsibilities

• Own email triage, drafting, and stakeholder coordination so communication stays crisp
• Run my calendar across time zones, align meetings to priorities, and secure preparation materials in advance
• Build and maintain project plans in ClickUp or Airtable with clear timelines, dependencies, and KPIs
• Capture meeting notes, assign action items, and chase completion until done
• Draft slide decks, memos, and simple financial models that aid decision making
• Conduct quick research on markets, vendors, or regulations and summarize insights
• Continuously propose and implement process improvements that increase operating leverage

Must have experience and skills

• 1+ years supporting senior leadership in a scale up, consultancy, or similar high velocity setting
• Expert level proficiency with Google Workspace, Slack, ClickUp or equivalent, and data tools like Airtable
• Fluent written and spoken English with an eye for tone and nuance
• Strong project management discipline and comfort holding others accountable
• Discretion with confidential information and sound judgment under pressure

Nice to bring

• Familiarity with finance basics and light modelling in Sheets
• Experience coordinating cross-border teams or vendors
• Exposure to travel, logistics, or technology sectors