Executive Administrative Assistant at The DEW Centre

Responsibilities:

• Manage the Director's calendar effectively, scheduling appointments, meetings, and travel arrangements while ensuring optimal utilization of time.
• Serve as the first point of contact for all incoming and outgoing communication, including phone calls, emails, and correspondence, ensuring prompt and professional responses.
• Prepare reports, presentations, and other documents as required by the Director, ensuring accuracy, clarity, and adherence to company standards.
• Coordinate travel arrangements meticulously, including booking flights, hotels, and transportation, while considering budget and efficiency.
• Maintain and organize the Director's files and records efficiently, ensuring easy retrieval and security of sensitive information.
• Provide confidential and sensitive information to the Director in a timely and accurate manner, maintaining discretion and confidentiality.
• Arrange and manage Director's meetings effectively, preparing agendas, taking minutes, and following up on action items to ensure successful outcomes.
• Handle confidential matters with utmost discretion, maintaining the privacy and confidentiality of sensitive information.
• Provide administrative support to other senior executives as needed, assisting with tasks such as scheduling, communication, and document preparation.
• Stay informed about company policies and procedures, ensuring compliance and alignment with organizational objectives.

Qualifications:

• Bachelor's degree in Business Administration, Public Administration, or a related field from a recognized institution.
• At least 3 years of experience as an Executive Assistant or a similar administrative role, preferably in a corporate or executive setting.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously while prioritizing and meeting deadlines.
• Strong written and verbal communication skills, including the ability to communicate effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to utilize advanced features for document creation, data analysis, and presentation development.
• Ability to work independently and as part of a team, demonstrating adaptability and flexibility in response to changing priorities.
• Attention to detail and accuracy, ensuring that all tasks are completed with precision and without errors.
• Ability to maintain confidentiality and exercise discretion, handling sensitive information in a responsible and ethical manner.
• Strong interpersonal skills and the ability to work effectively with people at all levels, fostering positive relationships and building trust.
• Ability to efficiently switch contexts between tasks and activities siloed in different organisations.