Executive Administrative Assistant at Smarterise Integrated Solution

Position Summary:

• We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our CEO and play a key role in the smooth running of our office. This is a hybrid role that combines executive support, general administrative duties, and HR assistance. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements
• Prepare high-quality presentations, reports, and briefing materials
• Track and follow up on action items and reminders for the CEO
• Handle confidential information with integrity and discretion

Administrative Duties

• Oversee day-to-day office operations, supplies, and facility needs
• Maintain filing systems (digital and physical) and ensure document organization
• Coordinate internal meetings, company events, and trainings
• Support expense reporting and basic procurement tasks
• Manage office correspondence, deliveries, and logistics

HR Support

• Assist with recruitment coordination, interview scheduling, and onboarding
• Maintain employee records and help track attendance or leave requests
• Support internal communications and employee engagement activities
• Assist in the preparation of HR reports and documentation

Presentation & Reporting:

• Design and develop professional presentations for both internal and external stakeholders.
• Prepare detailed reports and executive summaries that highlight key data points and insights.

Analytical Support:

• Conduct research and data analysis to inform strategic decisions and identify emerging trends.
• Compile data from various sources and provide actionable recommendations to drive business outcomes.

Qualifications:

Experience & Education:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2+ years of experience as an Administrative and Executive Assistant or in a similar role supporting senior executives.

Technical & Analytical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with modern digital collaboration tools.
• Strong analytical abilities with a knack for data interpretation and visualization.

Organizational & Communication Skills:

• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively.
• A proactive, independent work style combined with a collaborative team mindset.

Preferred Attributes:

• Experience with project management and data visualization software.
• A keen eye for detail and a resourceful approach to solving operational challenges.