Executive Admin at Smartflow Technologies Limited

Executive Admin

Smartflow Technologies Limited is Nigeria’s foremost Flow and Level Automation company, delivering premium and yet cost-effective solutions to clients with unparalleled professionalism and skill. In addition to being an engineering focused organization, Smartflow Technologies is involved in the supply, installation and support of fueling systems and equipment, including but not limited to Pumps and Dispensers. Since its inception in 2009, Smartflow Technologies has deployed solutions and systems for nearly 30 clients in various industries, ranging from Agriculture, Banking, Cement, Food & Beverages, Logistics, Oil & Gas and Transportation among other thriving sectors of the economy

Responsibilities

• Monitor and ensure the vehicle schedule plan is properly done and shared in a timely manner.
• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.
• Monitoring company vehicles\' maintenance, repairs and ensuring all necessary papers are obtained when due
• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.
• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.
• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their tasks.
• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.
• Managing all administrative company documents and ensuring all documents are properly filed.
• Coordinate with the OHS coordinator and investigate all reported incidents (near-misses and accidents).

Requirements

• Candidates should possess a B.Sc., or HND in any field
• Minimum of one (1) year of hands-on experience in the role
• Candidate must be organised, detailed oriented and process driven
• Excellent communication and interpersonal skills
• Proficiency in MS Word, Excel, and Outlook
• Strong problem-solving and negotiation skills
• Knowledge on occupational health and safety will be an added advantage.