Executive- Account Assistant at FlexFilms

Responsibilities

• Verify vendor invoices against work orders/contracts, job completion certificates, delivery notes, and approvals from user departments and management.
• Post invoices, goods received notes (GRN), staff advances, and petty cash expenses in the financial system, ensuring accurate classification into the appropriate GL code and chart of accounts.
• Assist in preparing bank reconciliation statements for both Naira and USD accounts.
• Prepare transfer letters (USD & NGN) for bank payments to company vendors.
• Prepare amortization analysis sheets (in Excel) and record them in ERP software.
• Update the foreign payment schedule and track advance payments for each foreign vendor account.
• Respond to external vendors and internal managers regarding accounts payable, invoice discrepancies, and other related queries.
• Monitor vendor account balances, analyze accounts (prepayments and accruals), and oversee AP activities to support monthly financial reporting.
• Create new chart of accounts for employees and vendors.
• Reconcile vendor statements of account using ERP and Excel.
• Support the accounting and finance team by entering financial data into the appropriate accounting software.
• Manage and maintain petty cash in both Naira and USD.
• Generate weekly cash reconciliation reports (Naira & USD).
• Prepare monthly stock verification summaries.
• Perform daily postings of exchange rates in ERP.
• Assist in improving teamwork in reconciliation, stock-taking, and audit-related tasks.
• Ensure corrections of incorrect entries and resolve payment-related queries.
• Organize and archive financial documents for reference and audit purposes.
• Perform other assigned miscellaneous duties as needed.