Estate Manager at 4 Quarters Consultants Limited

Responsibility to staff and direct the team:

• to manage the overall day to day maintenance of all aspects of the estate, including maintenance, gardening and domestic duties and managing the team which performs these roles
• overall responsibility for safety and security of estate –
• overall responsibility for maintenance to agreed standards
• overall responsibility for gardening to agreed standards
• overall responsibility for domestic duties to agreed standards
• overall responsibility for general running and upkeep of estate to required standards
• to manage and maintain general cleanliness in the estate
• to manage and maintain supplies
• liaise with external suppliers/contractors
• adhere to allocated budgets and maintain applicable quality standards and records
• for ensuring sufficient team members at all times and within budget
• quality control of all aspects of estate including security and health and safety
• assist your Line Manager
• meet your targets and those of the team as a whole
• contribute towards the efficient running of the estate
• training and development of the estate team
• adhere to statutory obligations and quality and best practice guidelines
• understand all aspects of estate management services and train your team to enable them to confidently and confidentially deal with all aspects of their roles
• manage estate expectations and deal with all queries

Day to day responsibilities

• manage the day to day running of all aspects of the estate
• manage the day to day security and safety aspects of the estate
• manage day to day care and maintenance of gardens and estate buildings
• manage routine domestic duties and general cleanliness in the estate
• manage safety and security of estate key holder duties and liaising with security team
• ensure that someone is in residence on the estate at all times
• to manage and maintain required standards
• to provide knowledge input and advice relating to all aspects of the estate management
• to carry out an agreed annual programme of maintenance work in order to maintain the estate to the required standard
• regularly inspect any structures
• ensuring essential repairs, replacements are carried out as part of the maintenance programme
• ensure that tasks are planned and carried out in accordance with requirements, to applicable standards and within prescribed time limits
• ensure compliance to applicable codes, procedures and legislation including health and safety
• maintain accurate records/documentation associated with your work
• report to Line Manager
• -immediately report problems/failures that may impact on the estate and/or its visitors, clients/customers to Line Manager
• meet your targets and contribute to those of the estate team as a whole
• contribute towards the efficient running of the estate team
• adhere to all estate policies and procedures
• identify hazards, defects; to ensure compliance with applicable codes, law, working practices and health and safety
• manage absences and allocate staffing and workloads of estate team members
• supervise, manage and direct the overall performance of the estate team
• subject to agreed criteria, recruitment, training, set action and targets, appraise and manage performance, development, coaching and general support of all team members to ensure targets are met
• maintaining accurate records and accounts as required and reporting as agreed
• set an example for estate team members of commitment, work ethic and habits and personal character
• responsibly use resources and control expenses to operate within budgetary controls
• adhere to all estate policies and procedures

ESSENTIAL REQUIREMENTS:

• Minimum of B.Sc in related discioline
• Minimum 10 years experience
• Relevant estate management experience
• Proven ability to manage staff and oversee busy and large properties
• Full driver’s licence
• Strong financial acumen and commercial awareness

PERSONALITY PROFILE:

• Hard-working
• Flexible
• Can-do attitude
• Calm under pressure
• Organised and thorough
• All-rounder and team player