ERP / Tech Clerk at Grand Oak Limited

Purpose of Job

• The job purpose of an ERP Clerk in the engineering department is to accurately enter and update engineering data in the ERP system, provide first-level user support and troubleshoot for engineering staff, while generating relevant reports to ensure data integrity and compliance, contributing to efficient operations within the engineering department.

Principal Accountabilities

• Accurately input and update engineering-related data into the ERP system to ensure data integrity and enable informed decision-making within the engineering department.
• Receive and process purchase requisitions from technicians and engineers, into the ERP system and submit purchase orders to the procurement department to ensure timely and efficient acquisition of necessary parts and services for the engineering department.
• Follow up with the procurement department to track purchase requests and ensure timely delivery of parts and services needed by the engineering department.
• Process vendor invoices for authorization and payment to ensure vendors are paid promptly and accurately, maintaining good vendor relationships and facilitating smooth operations within the engineering department.
• Collate all preventive maintenance documents and annual maintenance contracts and machine history to ensure comprehensive documentation and management of maintenance schedules and contractual obligations within the engineering department.
• Perform daily clerking and bookkeeping of SAP modules, manage quality control and spare part receivables, and handle technical justifications and indents of Local Purchase Orders (LPO) to ensureaccuraterecord-keeping, quality compliance, and efficient procurement processes within the engineering department.
• Send daily reports to the engineering manager to provide updates on key activities, ensure transparency, and support informed decision-making within the engineering department.
• KEY PERFORMANCEINDICATORS
• Percentage of engineering-related data accurately input and updated in the ERP system.
• Purchase orders to the procurement department.
• Percentage of purchase requests tracked and followed up with the procurement department.
• Average time taken to process vendor invoices for authorization and payment.
• Completeness and accuracy of collated preventive maintenance documents, annual maintenance contracts, and machine history.
• Accuracy of daily clerking and bookkeeping in SAP modules.
• Timeliness and accuracy of daily reports sent to the engineering manager.

Requirements

• Interested candidates should possess an OND qualification in Mechanical / Electrical Engineering with minimum of 2 years work experience.

Key Competency Requirements:

• Microsoft Packages AutoCAD
• Technical knowledge
• Apt to learn, Good written and oral communication skill.