Emergency Program Manager at Solidarites International

Job Purpose

• The Emergency PM shall be based in Maiduguri, supporting Emergency teams in the Northeast, with frequent visits to project locations at least monthly during an intervention.
• The core roles for this position include providing guidance to Emergency program teams on preparation, execution, and reporting of assessments; reviewing and providing sound technical feedback to planning and design of activities; field monitoring and review of archived data; capitalization/documentation; review of progress reporting; cluster TWiG representation; and staff capacity building.

Functions
Contribute to the development of Emergency strategies:

• Ensure SI emergency strategy is aligned with Nigerian context and the other actors on the field
• Contributes to the development of Emergency, and RRM intervention program strategies in alignment with Nigerian context and supports teams to translate strategies in project design and implementation.
• Take part of the discussion on the RRM approach at Nigerian level with the other actors (INGO, UN, …)
• Under the guidance of the WASHCOO, promote integration of environment and climate change analysis, SI Cholera mitigation and Response framework as well as protection in design of RRM projects.
• With the support of WASH Coordinator and DCD-program, periodically review Emergency and RRM operating procedures and support teams in preparation of tools and conduct Emergency and RRM surveys and needs assessments including in depth technical investigations in current and new areas of SI intervention.
• In consultation with WASHCOO, continuously review the CATI response approach and Cholera response framework to integrate new learning and methodologies (from SI global, WASH cluster and external sources)

Project Implementation:

• Lead project design, activity planning and execution, with continuous feedback to/for and in consultation with the Field Coordinator and WASHCOO.
• Ensure that project implementation has been done in coordination with the Consortium (in case of a consortium project).
• Ensure that in-depth and timely technical assessments are conducted and design packages for hygiene, water supply and environmental sanitation systems and structures are submitted to the WASH Coordinator for review and approval.
• Prepare and review Detailed Implementation Plans (DIP) with assistance of Field Coordinator and WASH Coordinator.
• In liaison with the WASH Coordinator, prepare Project Methodology documents and inputs to Kick off meetings prior to implementation of projects.
• Monitor and report progress (and contribute to donor reporting) using SI reporting tools in place…APU, etc.
• Ensure proper coordination with the MEAL Team before and during the implementation of RRM intervention to enable the sweet implementation of MEAL activities
• Prepare procurement plans, initiate purchases, track procurement progress and ensure that the quality and engineering specifications of supplied materials and equipment are verified by relevant technical specialists on the team.
• Conduct monthly budget follow up and prepare and execute activity cash forecasts in line with project work plans, flagging any budget burn rate issues to the Field Coordinator on time.
• In consultation with Field Coordinator and WASH Coordinator, lead regular project implementation review sessions, adapting necessary lessons and updating work plans.
• With the support of WASH Coordinator, prepare consultancy, contracting and administrative documents (ToRs. MOUs, Handovers, etc.) to be jointly signed with relevant vendors, authorities, communities, or partners.

Program Development:

• In consultation with Field Coordinator and technical guidance of the WASH Coordinator, continuously explore ways to develop and expand and to deepen SI programming in the area, with emphasis on increasing impact to beneficiaries.
• Continuous surveillance, tracking and mapping of emergency trouble spot areas through IOM DTT tools, Government institutional channels and bilateral contacts with agencies on the ground.
• Lead needs assessments to inform programme expansion/contraction -or deepening impact.
• Participate in development of new proposals: Assessments, preliminary feasibility studies and designs, preparation of BOQs.
• Participate in programme/area strategic planning, providing sound contribution to the evolution of WASH strategy in the area,
• Adopt best practices to the project through forging dual strong synergetic relations with SI FSL Sector on one hand, and with WASH programs in the NE and NW RRM interventions.

Staff performance planning and development:

• Participate in recruitment and induction of Project staff.
• Continuously review Project staff deployment versus workload and advise Field Coordinator, WASHCOO and HR on the adequate establishment levels.
• Supervise teams, ensuring timely performance planning and evaluation in consultation with HR, FC and WASH Coordination
• Budget for and prepare Annual staff Training plans in consultation with WASH Coordination and HR and seek necessary support for implementation of the plan.
• Support and guide staff compliance with SI HR procedures and codes of conduct, including adherence to safety and security guidelines.
• Proactively contributes to teamwork, staff growth and a positive and encouraging work environment.

Collaboration and Communication:

• Counterpart external collaboration and coordination –Consortium, Government agencies, public institutions, humanitarian actors.
• Ensure close consultations and references with actors on the ground during emergency assessments including WASH/Shelter/ Nutrition and Health NGOs, Government authorities and Community leaders.
• Actively represents SI at RRM meetings - or other regional forums as may be requested by Project Managers, preparing, and making presentations on new notable SI achievements.
• Ensure that draft activity reports and any annexes relating to specific activities for the donor reports and/or amendments, ensuring that all reports are delivered on time and in the correct formats.
• Contribute responses to queries WASH/Shelter Clusters, GP WASH headquarters, RRM WG Donors for information requests.

Capitalization/Lessons learnt and documentation Archiving:

• Use the capitalization tools proposed by Solidarités International to document project methods, successes, and challenges.
• Participate in the centralization and distribution of procedures, guides and tools linked to the projects’ activities.
• Capitalize on intervention methods and techniques and on the experiences acquired by Solidarités and other participants in the projects’ activities to inform and improve future project design.
• Write handover reports before the end of his/her contract and send it to the appropriate persons on the mission and at headquarters.

Requirements
Profile Forsaken:

• Bachelor’s or master’s degree in a field related to Emergency Response, Public Health, Civil Engineering, WASH, Environmental Engineering, Geologist, or related field
• 3–4-years experience in similar position.

Technical Skills:

• Good knowledge of the humanitarian sector in Nigeria, Cash and voucher assistance (CVA/MPCA), WASH emergency response, outbreak preparedness and response and emergency coordination and rapid assessments
• Good knowledge of the socio-economic dynamics in Nigeria, Sound knowledge of RRM in Nigeria, In-depth knowledge of cholera response, migration, humanitarian issues, trends, and policies in the North-East
• Proven analytical and organizational skills, including the ability to prioritize and manage simultaneous critical tasks;
• Capacity to work independently under pressure with tight deadlines;
• Excellent written and oral communication skills

Language:

• English (fluent – mandatory)
• Hausa.