Early Warning System (EWS) Coordinator at Save The Children

KEY AREAS OF ACCOUNTABILITY:

Programme Planning, Development and Management 

• Frequently review entries of incidents, interventions, SCI’s interventions, entities, and other related information submitted to the EWS platform for quality and publish those meeting the minimum requirement and/or feedback to contributors for improvements.
• Manage the data recorded in the EWS platform and related tools, including double-checking / monitoring / translating entries in the system, and ensuring proper storage of information entered by the volunteers.
• Ensure continuous increase in the data submissions by partners and volunteers to the EWS platform.
• Ensure quality control of the data entered in the system, making sure it meets the minimum requirements.
• Support routine data analysis and drawing of insights from EWS platform data and ensure timely dissemination of the information to internal and external stakeholders. 
• Support EWS Manager to update and disseminate results from the EWS platform.
• Proactively support and identify new key sources of data, information and support for the system including volunteers, and partner organizations.
• Train a network of volunteers in using and accessing EWS.
• Provide continuous support to EWS volunteers (email, telephone), as needed.
• Provide feedback to EWS Manager on gaps in the EWS including additional tools required or gaps in information gathering and feed into lessons learned.
• Coordinate EWS partners' and volunteers' engagements, performance, and network growth across locations.
• Support field staff in accessing and using data from EWS for decision-making, improved anticipatory programming,
• Support the EWS Manager Expansion, scale-up and management of EWS including subsequent assessment, continuous planning, new feature set-up, testing and roll-out. 
• Support monitoring of expenditure of budget correctly in accordance with budget parameters and donor rules through expenditure tracking, transaction validation and timely invoice processing.
• Collaborating closely with technical EWS consultant. 
• Draft periodic project progress reports (including challenges) by carrying out ongoing reviews and analysis to flag emerging challenges and ensure broad stakeholder buy-in.
• Lead regular performance reviews, feedback and catch-up meetings with volunteers and partners supporting the EWS.
• Upon request, prepare presentations about EWS for internal or external audiences from time to time. 

Knowledge management, capacity building, and training: 

• Support drafting of development of learning materials, guidance, tools, and SOP of EWS.
• Support on building capacity/ knowledge of relevant colleagues, partners, and volunteers on the use of EWS.
• Ensure the inclusion of relevant colleagues/end users in the testing of new features, and updates on EWS to ensure its fitness for purpose.

Communications, engagement, and representation: 

• Support the development and implementation of a communications plan to effectively engage, sensitize and mobilize stakeholders to support the effective delivery of EWS. 
• As and when needed, collaborate with local actors and partners meeting to provide insight and guidance about EWS.
• Take the lead in the advocacy, communication, and precipitation of support for the EWS amongst staff in the field offices, local partners, and volunteers.

Safeguarding and safe programming: 

• Ensure safeguarding principles are upheld throughout the implementation of the early warning system including the process of information gathering, content management and dissemination.
• Ensure all stakeholders, contributors and participants in the EWS are sensitized and uphold safe programming principles.

SKILLS AND BEHAVIOURS (our Values in Practice) 

Accountability: 

• Holds the volunteers and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when result are not achieved.
• Holds self-accountable for making decisions, managing resources achieving efficiency, and role modelling Save the Children’s values.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
• Widely shares their personal vision of the program, engages, and motivates others.
• Future orientated and thinks strategically.

Collaboration:

• Work closely with programs, procurement, and finance teams 
• Builds and maintains effective relationships with their team, colleagues and external partners and supporters.
• Values diversity and sees it as a source of competitive strength.
• Approachable, good listener, and easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks. 

Integrity:

• Honest, encourages openness and transparency. 

QUALIFICATIONS AND EXPERIENCE:

Essential 

• Minimum of five years’ work experience in project implementation, monitoring and evaluation, MIS, advocacy, or community mobilization-related experience. 
• Degree in Computer Science, Statistics, Development Studies, or Social Sciences 
• Experience working with INGOs or humanitarian / development organizations.
• Solid work experience with databases. 
• Strong analytical skills. 
• Fluent in written and spoken English language. 
• Experience or understanding of working in an emergency environment. 
• Good knowledge of assessments, data collection and report writing. 
• Able to work to tight deadlines under pressure. 
• Demonstrated ability to manage lead and manage community volunteers.
• Experience working with local partners.
• Experience with web and/or mobile technology-based information management systems or databases.
• Commitment to uphold Save the Children’s Child Safeguarding Policy 
• Commitment to uphold principles of do no harm and confidentiality. 

Desirable requirements 

• Experience working managing community volunteers and working with partner staff. 
• Experience working in a humanitarian context.
• Fluency in written or spoken Hausa language.