Driver's Admin / HR Assistant at White Soul Group

Job Summary

• The Driver’s Admin Officer reports to the HR Manager and is responsible for the management of drivers in His/her location and would assist to deliver wide range of support and administrative functions.

Key Functions of the Role

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources department
• Maintain and update physical and digital employee records like employment forms, guarantor’s verification forms, employment contracts and PTO requests
• Update internal databases with new employees’ information
• Gather payroll data like bank accounts and working days
• Develop training and onboarding material
• Respond to employees’ questions about benefits, company’s policies, etc
• Assist with the recruitment process from the job description to offer (advertise open positions, receive and review applications, plan interviews, check references, and prepare offer, where necessary)
• Support the recruitment process, coordinate and oversee driver’s on-boarding
• Assist with data collection and the preparation of various reports ( e.g. headcount, turnover)
• Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off
• Help organize and manage new employee orientation, on-boarding, and training programs
• Manage distribution of work tools such as CUG phones, ID cards and ensure these items are properly recorded and retrieved form exiting employees
• To manage office supplies, including inventory and purchasing.
• Any other task as may be required.

Requirements

• Minimum of a Bachelor’s degree in a relevant field.
• At least 2 years of experience working as an HR assistant or intern or similar role.
• Relevant certification required.
• Strong administrative skills.
• Managerial experience and strong interpersonal skills.
• Excellent organizational skills.