DPP Service (Central Pool) at Aldelia Limited

SERVICE DIMENSIONS

• Process more than 1,015 invoices per annum
• Raise 276 PR line items per annum Issue 90 Call-Offs per annum
• Create 1,015 SES Per annum
• Issue 11 Service Orders Per annum
• Annual turnover for decentralized purchasing 62M US$ through Call Off Orders and Service Orders
• Approximately 24,000 registered suppliers in UNISUP with 4,000 active Suppliers per annum.
• All Service procurement transactions below 50KUSD
• All call-off POs for Contracts
• All PRs from Documented request to issuance
• All Service Completion processes up to invoicing to Finance by vendor
• Interface with Stock Control, Contract Engineers, Buyers, Technical Users
• First level Company C & P interface with Technical Entities

SERVICE CONTENT ACTIVITIES

The Service holder ensures the Compliance:

• Ensure compliance of the purchasing process with all internal Company’s rules (including OPS/CA guide to conduct) and all applicable laws and regulation (JV/PSC rules, Country laws...)
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc., are filed in line with the applicable procedures Activities:
• Creation of Purchase Requests in SAP.
• Preparation of commitment for His / Her Entity below 50KUSD.
• Ensuring appropriate and transparent competition among at least three
• (3) COMPANY registered vendors by running a Call for Tender (CFT) process prior to awarding a Purchase Order. This involves preparing the commercial, technical, and other documents for a CFT.
• Receiving and opening the tenders in strict compliance with the provision of decentralized purchasing procedure.
• Initiate and follow-up waiver validation if derogation for a Call for Tender is the only way to commit.
• Negotiate before issuing all Purchase Orders for services with value not exceeding USD 50,000.
• Create Call off Orders based on requests related to existing Contracts in UNISUP. Ensure that the Services Entry Sheet (which translates to the Service Progress Certificate - JPC) is accurately and timely created in UNISUP to allow Vendors to submit their invoices for prompt payment.
• Ensure that the PO is duly signed by the authorized person in COMPANY and the Vendor representative prior to starting the service or work.
• Identify routine or frequent SERVICES within the entity and propose their coverage with an Outline Agreement for possible future Call-Off contracts.
• Prepare the contract award recommendation in accordance with decentralized purchasing procedure.
• Ensure that all contractual documentation is properly filed, archived, and uploaded to the PO in UNISUP for reference and audit purposes.

CONTEXT AND ENVIRONMENT

• Lack of planning from Métier Partner (User department), leading to urgent treatment, tendency for regularization
• Service Holder works in the métier Partner’s office environment where dominated
• Take leading role in Supply Chain process and ensure all processes comply with DW COMPANY’S as well as Company's Group Business and Ethics rules, SOX compliance etc.
• Proper use of C&P tools SAP, ARIBA

ACCOUNTABILITIES

• Ensure the performance 100% compliance to COMPANY rules, SOX and local rules
• Procurement of services as well as prompt payment is vital to smooth running of COMPANY’S operational activities. Failure may impact on Production and Commercial activities negatively thereby impacting on Company’s revenue
• The position is essential in the COMPANY’S organization in terms of meeting User requirements and deadlines, failure to do so may expose the Company to embarrassing operational problems.
• Always ensure that Purchases are made with the best possible compromise between, lead time, value and quality HSE OBJECTIVES
• Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
• Promote safety culture within Company by reporting of anomalies

Minimum Qualification:

• BSc. in Engineering / Management / Social Science.
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint)
• A minimum of 7 years' experience in the Oil & Gas Industry and Supply Chain capacity
• Strong communication and analytical skills are necessary for a range of complex internal and external negotiations
• Candidate’s ability to learn & be trained quickly on SAP/R3, SAP reporting tool and e-sourcing tool will be an added advantage.
• Requires a very good interpersonal relationship, conviviality, capacity of anticipation, analysis, and synthesis