Documentation Officer at Beacongate Limited

Job Summary

• We are seeking a meticulous and organized Documentation Specialist who has worked in an Exporting Company.
• The ideal candidate will be responsible for organizing, storing, and retrieving documents while ensuring their accuracy, accessibility, and compliance with company policies and regulations.

Responsibilities

• Develop and implement document management policies and procedures.
• Review and edit documentation for accuracy, completeness, and consistency.
• Ensure proper classification, filing, and storage of both physical and digital documents.
• Maintain a well-organized document database or library, including indexing and archiving.
• Monitor document usage, access, and retention to ensure compliance with legal and regulatory requirements.
• Collaborate with departments to establish document templates, formats, and styles.
• Train employees on document management procedures and best practices.
• Conduct regular audits of document management systems to identify and address potential issues.
• Assist with document retrieval requests from employees and external stakeholders.

Qualifications

• HND or B.Sc in Accounting or relevant field.
• 4 - 7 years of work experience.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in document management software and tools.
• Strong Proficiency in Excel
• Knowledge of document retention and disposal policies.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

Desired Skills:

• Experience with documents with an exporting company is key.
• Knowledge of information management systems (IMS).
• Familiarity with Export industry-specific documentation standards.