Document Controller at Rosetti Pivot Limited

Job Description

• We are looking to engage a Document Controller who will prepare, manage, maintain transparent, update, file, and ensure easy traceability of documents related to the Company / Projects.
• Control the receiving and distribution of all internal and external documents pertaining to the company/project to ensure they are made available under applicable revision to all parties involved based on the project distribution matrix.
• Responsible for all document control activities for the company/projects.
• Provide professional document control duties, applying diversified knowledge and experience of document control and filing practices to support projects.
• Organize and maintain original and signed documents for the project.
• Responsible for all Engineering filing and registers
• Responsible for updating the Master Document Register and other registers
• Maintain updated transmittal log, and monitor the transmittal schedule and status.
• Report weekly updates on approved and pending documents internally & externally.
• Transmit documentation through the internal EDMS and client EDMS system.
• Receive, log, and track documents as received including all revisions.
• Distribute procedures and documents to contractors/subcontractor’s based on instruction
• Maintain up-to-date electronic copy files of project documentation.
• Performs other related duties as required and assigned.
• Responsible for Procurement department transmittals, filing, and registers
• Monitor comments response time with regard to project documentation
• Send reminders on overdue documentation and follow up for closure.
• Participate fully in the preparation and submission of the final Documentation/closeout report

Requirements

• HND / B.Sc in Administration or any relevant discipline
• Excellent knowledge of Desktop publishing such as Microsoft office, EDMS(SharePoint), presentations, texts editing, calendar management, and document management.
• 2+ years of experience in a similar role in Oil & Gas.
• Fluent in written and spoken English.
• Team Player and problem-solving skills
• People management skills
• Ability to prioritize multiple tasks and complete work accurately and on time
• Keen attention to detail.High sense of responsibility, accountability, and integrity
• Effective interpersonal communication skills (written and verbal) and networking skills.