Director, Facilities Management at American University of Nigeria (AUN)

SUMMARY OF POSITION:

The Director of Facilities Management is charged with the responsibility of controlling and supervising the day to day maintenance and operations of the department with a view to ensure the efficient use of university funds. The duties will include but NOT limited to overseeing budget expenditures checking / monitoring the use and inventories of spare parts, maintenance supplies, and equipment and the reordering process when is necessary, develop and communicate departmental procedures for facilities management, coordinates with units’ supervisors to make staffing decisions, approve specifications for procurement of supplies, equipment and services in line with the policies and procedures of the American University of Nigeria.

DETAILED LISTING OF RESPONSIBILITIES:

• Supervise day to day activities of the facilities management department, maintenance staff and contractors in their duties to keep a safe, attractive and comfortable condition of the university’s properties.
• Organize, establish and implement preventative maintenance programs.
• Oversees 24-hour emergency maintenance on-call rotation to include evening, weekends and holidays.
• Periodically inspect units, common areas and building systems around the University.
• Monitor the use and inventories of spare parts, maintenance supplies, and equipment and initiate reordering.
• Create a positive image/relationship with existing residents, prospective residents, office management and third party vendor/contractors.
• Establish and oversee the computerized maintenance management system for tracking work orders, spare parts, and maintenance history of plant equipment.
• Analyse the prepared reports and data, makes recommendations for improving maintenance operations and solving maintenance-related problems.
• Ensure that maintenance technicians are adequately trained, equipped, and motivated so that the maintenance program can be accomplished in a safe, timely, and cost-effective manner.
• Communicate regularly with the unit managers, all maintenance technicians, both individually and as a group, to ensure good two-way communication concerning maintenance issues.
• Conduct employee performance reviews based on job descriptions to determine competency, knowledge, and contribution of the maintenance technicians.
• Initiate and carries out projects that improve efficiency and/or reduce operating costs.
• Track, analyse and improve key maintenance parameters such as asset utilization, maintenance cost, PM compliance, schedule compliance, etc.
• Oversees safety, health, and environmental policies and procedures.
• Direct, maintain, and enforce the safety program for the facilities management department; reviews safety records to uphold standards of maximum safety for all maintenance technicians.
• Develops periodic reports on effectiveness of maintenance, warehouse/deliver, and other operations functions.
• Provide alternative methods for delivery of services and reports on feasibility for university application.
• Plan and direct inventory control program for equipment, parts and supplies.
• Maintain safety standards for department staff by developing and communicating procedures to conform to federal, state and insurance regulations.
• Respond to after-hours calls as needed.
• Shall perform any other duty as assigned by the supervisor.

Requirements for the position:

• Bachelor's degree in Project Management, Civil Engineering, or a related field plus six years’ relevant experience.
• Master’s degree in any of the above field is preferred.
• Proven experience in facilities management, with a minimum of three (3) years in a leadership role.
• Relevant Professional Membership/Certification would be an added advantage.
• Strong project management skills, including the ability to manage multiple projects concurrently.
• Knowledge of relevant local, state, and federal regulations related to facilities management.
• Excellent leadership and interpersonal skills with the ability to collaborate with diverse stakeholders.
• Demonstrated financial management and budgeting skills.
• Familiarity with sustainability and energy efficiency practices in facilities management.
• Excellent written and verbal communication skills.

Other requirements, abilities for the position:

• Ability to compile and analyze data
• Willingness to be a member of a dedicated team
• Demonstrate knowledge and proficiency in working with computers and other types of technology
• Open to new ideas and adaptable to changing technology.
• Maintain emotional control under stress.
• Maintain positive attitude when dealing with customers