Deputy Head of Department - Logistics, Supply Chain at Action Against Hunger | ACF-International

Unit: Logistics
Proposed Start Date: November 2022
Level: Manager / Supervisor
Reporting to: Head of Department Food Security and Livelihoods

Job Summary

• We are currently looking to fill the role of Deputy Head of Department Supply Chain who will be responsible to support the supply chain management activities across the mission, manage international supplies and customs clearance processes, replace the HOD Log when required.

Key Responsibilities

• Be the interim HoD Log during his absence unless otherwise. In other words, she/he will fully take the role of Head of Department in his absence except for the cases where a handover note indicate shared responsibilities with other persons;
• Review and analyze stock reports from all bases and give feedback (update of SFU, quality of SFU, stock movements, IKD records) and report to HOD Log with recommendations;
• Ensure that warehouses (including pharmacies) are organized according to AAH standards;
• Replace temporarily Supply Chain Managers members at the bases if needed;
• Supervise the SCM team in Abuja. Despite she/he not being involved in the day to day SCM works in Abuja, he/she will make sure that the team members have work plans and implement them properly;
• Directly support tender processes across the mission;
• Deal with all quality issues linked with SCM and the rest of the mission;
• Prepare all HQPRs;
• Follow-up on HQ supply and update requesters;
• Continuously monitor and analyze supply plans across the missions taking the PPP into consideration and project timelines;
• Monthly follow up of mission’s supply plan, provide recommendations for improvement;
• Launch and follow up with the Mission’s IDEC;
• Ensure the necessary and mandatory regulatory certificates are available for clearance of supplies for the port for all international supplies;
• Update customs clearance SOP as may be required;
• Flag any changes in the customs clearance process (to mission and HQ).

Position Requirements

• Minimum of a Bachelor's Degree in Business Administration, Logistics or Purchasing and Supply;
• Certification in CIPS, Supply or Logistics desirable;  
• Master's Degree in Business Administration or Logistics or Purchasing and Supply preferred;
• Minimum of 5 years’ extensive experience in Supply Chain Management and coordination, preferably in humanitarian or development work;
• High level of Integrity and transparency;
• Capacity to conduct trainings and team management;
• Computer literacy including all Microsoft Office programs (Word, Excel, Power point);
• Fluency in English;
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Excellent people management skills combined with the ability and desire to further develop staff capacity;
• Possess strong analytical, communication, interpersonal and negotiation skills;
• Effective multi-tasking skills with ability to coordinate and handle pressure/stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Previous experience working for NGOs an asset, particularly international;
• Fluent in basic IT and networking technology.

Starting Basic Salary
N812,290 Monthly (excluding other benefits).