Deployment Coordinator at Plan International

The Person

 The ideal candidate will have experience in DRM roster management and/or resource management in a global organisation at an administrative level, and in driving innovations or improvements. Experienced in statistical modeling and analysis, and in using analysis to derive insights and drive decisions and actions. Understanding of the use of IT systems in DRM roster management/resource management and ability to work with IT specialists on system development/enhancements. Experience of navigating organizational complexity., including structures and decision-making processes, and influencing others to deliver results. Knowledge of INGO environments, ideally in relation to both humanitarian and development contexts. Proficient in a language or languages other than English – especially French, Spanish, and Arabic.

ACCOUNTABILITIES

• Manage the roster email account and record all requests for surge capacity support
• Support the deployment process for surge staff, with a particular focus on the Ukraine response.
• Liaison with Plan Internationals travel agent, ensuring flights and hotels are booked quickly and in line with our policies and procedures. This may require out of hours work due to the urgency of travel for many positions.
• Maintaining a deployment tracker for all deployments to the Ukraine crisis.
• Developing regular deployment reports; analysing deployments by sex, technical area, location etc.
• Preparing all paperwork for staff deploying to the Ukraine crisis.
• Provide all staff deploying with key induction material, ensuring mandatory trainings have been completed in advance of travel.
• Supporting the advertisement of the roster, and screening applications to ensure we have a strong pool of internal and external roster members.
• Maintain visibility of roster requests within the organisation and work with the deployment manager to identify appropriate staff who can deploy.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Demonstrated experience in administration
• Strong IT skills, particularly Microsoft applications
• Proven experience of working on HR processes
• Ability to solve problems
• Strong communication skills
• Ability to manage multiple priorities with short deadlines

Desirable

• Demonstrable knowledge of humanitarian ways of working