DC Admin at BBOXX

Role Brief:

• The main purpose of the Administrative Assistant is to ensure the accuracy of all contracts data and the appropriate documentation and storage.
• To receive the contracts from shops, check their records in system and file them.

What you can expect to be doing:

• Scan and uploading all the contracts in ERP for easy management and contract safety
• Physical storage of contracts as per Process
• Sanity check - scan and keep client documents with RIM
• Data base organization - enter installations and contracts on a spreadsheet
• File the spreadsheet of contracts and installations as per directive
• Reconcile the spreadsheet of contracts and installations to Pulse/ERP
• Investigate any differences between Pulse/ERP and the spreadsheets
• Resolve and escalate, when necessary, the differences between Pulse/ERP and the spreadsheets
• Maintains the petty cash float.
• Prepares reimbursement claims on a weekly basis.
• Prepares vouchers related to various revenues and expenses.
• Performs other related duties as assigned by the supervisor.

What we are looking for:

• University degree in a relevant discipline (Business Administration and related)
• Working experience in any secretarial work, library, an experience in Bboxx shop management is a plus
• Excellent command of the English language
• Be proficient with the Microsoft Office Suite
• Good Organization skills and attention to detail
• Advanced communication and interpersonal skills
• Up to date with latest trends and administrative best practices
• Results driven
• Ability to work under own initiative and delivery efficiently and timely